Job Description

A Real Estate Administrative Assistant is needed to support a top-ranking Realtor in the Chester County, PA area. With the help of this individual, the agent will be able to focus more on selling real estate and less on back-end administrative tasks. We’re looking for a proactive professional who is highly organized, thrives on “to-do lists,” and is excited to play a key role in keeping a growing real estate business running smoothly. The ideal candidate will be dependable, resourceful, and eager to take on more responsibility over time. If you enjoy building systems, streamlining processes, and supporting both clients and team members with excellence — this role is for you. Compensation & Benefits

• Salary Range: $45,000 – $55,000 annually
• Paid Time Off (PTO)
• Stipend benefits available
• Bonuses are considered after 60 days
• Rapid growth potential

Responsibilities:

• Manage in-the-field tasks, including delivering lockboxes, signage, and marketing materials.
• Screen phone calls, manage emails, and handle correspondence.
• Maintain and update client databases, ensuring accuracy and tracking important dates like birthdays and home anniversaries.
• Support marketing efforts by executing the 48-point touch plan through emails, newsletters, and follow-ups.
• Create and schedule engaging content on social media to grow brand awareness.
• Prepare marketing materials for listings, open houses, and events.
• Schedule meetings, showings, and client appointments while managing daily office operations.
• Assist in planning and executing client appreciation events and community activities.

Qualifications:

• Outstanding organizational and time management skills.
• Strong attention to detail with the ability to manage multiple projects at once.
• Tech-savvy and quick to learn new systems and applications.
• Effective communication skills — both written and verbal.
• Able to work independently, while also supporting a team environment.
• Previous administrative or real estate support experience preferred.

About Company: With over 20 years of experience in customer service and hospitality, this professional transitioned to a career in real estate to follow a passion for helping others with one of life’s most important decisions. Drawing on a strong background in customer service, problem-solving, and collaboration, they are committed to guiding clients through every step of the process. With a focus on respect, understanding, and care, every client is treated like family for life.

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