Job Description
DESCRIPTION
Amazon is looking for a sharp, organized, and experienced Executive Assistant to support the Vice President & Associate General Counsel of the Litigation & Regulatory Competition Team. This is a unique opportunity to be involved in a dynamic in-house legal department with a high level of responsibility. You will be responsible for creating and monitoring complex plans and schedules. You will possess superior attention to detail, an obsession for customers, and the ability to meet tight deadlines and juggle multiple critical requests in a fast-paced environment. You will be able to complete complex projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, be able to take effective action without having to know the total picture, and solve difficult or complex problems efficiently and proactively.
Candidates must be able to work effectively in a team environment, building successful working relationships inside and outside of the company, while keeping abreast of general business objectives, policies, standards, procedures and related information in order to maintain a comprehensive awareness of the organization. Impeccable integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company, are key. You must possess great judgment and problem solving skills, and have an aptitude for prioritization and managing complicated calendaring tasks with diplomacy and discretion. You must also have the ability to quickly learn organizational structure and team objectives, and to adapt to Amazon values and vision along with a can-do attitude. Some flex hours may be required.
This role requires five (5) days a week in office.
Key job responsibilities
- Manage a complex schedule, using discretion in the screening and prioritization of the VP’s time
- Track and help drive completion of key deliverables and follow up on pending items
- Facilitate communication and act as an effective liaison between internal and external customers by providing confidential, timely and accurate information
- Drive key team activities (staff meeting agendas, all hands meetings, social events, space planning, and performance reviews)
- Drive key deliverables from external vendors including budget, case, and spend estimates
- Review and prioritize documents and respond as appropriate. Draft and prepare correspondence, announcements, presentations, and reports
- Lead projects independently by researching, preparing, and coordinating material
- Manage the coordination and arrangement of meetings and events, including with high-level executives inside and outside the company
- Arrange complex international and domestic travel
- Have fun at work and help others do the same
A day in the life
*Team Culture*
Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences.
*Work/Life Balance*
Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren’t focused on how many hours you spend at work or online. Instead, we’re happy to offer a flexible schedule so you can have a more productive and well-balanced life—both in and outside of work.
*Mentorship and Career Growth*
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.
BASIC QUALIFICATIONS
- Experience with Microsoft Office products and applications
- 5+ years of senior level leadership support, or 3+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
Job Tags
Full time, Flexible hours,