Job Description
Administrative Assistant 1 Job ID: 285163
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary: * About Us Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at .
Location Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information The Medical College of Georgia (MCG) is one of the nation's largest medical schools by class size, with 304 students per class. The MCG educational experience is anchored by the main campus in Augusta, with regional clinical campuses for third- and fourth-year students across the state, and two four-year campuses located in Athens (in partnership with the University of Georgia) and in Savannah (in partnership with Georgia Southern University). MCG's expanding partnerships with physicians and hospitals across Georgia currently provide more than 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to approximately 575 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.
Job Summary This position will provide administrative support to the faculty and staff at the Georgia Preventive Institute. Primary responsibilities include: maintenance of assigned research grants to include all related expenditures, assisting in grant preparation, monthly p-card reconciliation, back-up for monthly/weekly TimeNet, preparing travel requests and expense statements, preparing documents for auditing purposes, proper filing and archiving.
Responsibilities The responsibilities include, but are not limited to:
Place and track orders for assigned research grants for equipment and supplies via PeopleSoft, act as contact with procurement and/or appropriate vendors to ensure timely delivery and resolve issues pertaining to purchases and assist with grant preparation as needed.
Maintain all assigned monthly accounting ledgers and monitor expenditures, prepare travel requests and travel expense statements for faculty and staff, monitor monthly activity on grants to ensure the availability of funds, prepare Budget Amendments and Cost Transfers as necessary, contact DSPA, Financial Accounting, Purchasing, and the Budget Office to resolve any ledger discrepancies.
Allocate monthly expenditures for faculty and staff, prepare documents for monthly audits from Audit and Compliance and DSPA and provide justification as needed, copy and file related documents.
Provide back-up assistance to the GPI office assistant to include answering the phones, assisting research subjects and other visitors for each study, perform general clerical duties to include typing correspondence, seeing packages by outside courier services, mail distribution and delivery, receipt and deliver of supplies, back-up for monthly and bi-weekly TimeNet in OneUSG, inventory tracking and ordering, arrange audio visual equipment and/or assistance, manage calendars.
All other related duties as assigned.
Required Qualifications Associate's degree from an accredited college or university in a related field and a minimum of 3 years of progressively responsible experience in administrative support positions.
OR
High School diploma, GED or equivalent from a recognized State or Federal accrediting organization and 6 years of progressively responsible experience in administrative support positions.
Knowledge, Skills, & Abilities Ability to maintain confidentiality
Detail-oriented
Excellent interpersonal, verbal, and written communication skills
Proficient in Microsoft Office and other computer software/databases
Shift/Salary/Benefits Shift: Days/M-F
Pay Band: B2
Salary: $15.77/hourly - $18.89/hourly
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 5/7/2025 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply Consider applying with us today!
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit
Job Tags
Hourly pay, Holiday work, Full time, Temporary work, Part time, Shift work,